Data Protection
Subject Access Requests
Under the Data Protection Act 1998, you can ask for the following:
- Clarification that we are using your personal data
- Types of information we hold and copies of
- The reasons why
- Who we will share your data with
- Access to your files
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Please contact our Data Protection Officer at the address shown.
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Data Protection Policy (In pursuance of the Data Protection Act 1998)
1. Introduction
- This is a statement of Data Protection Policy adopted by the London Borough of Barking and Dagenham
- The London Borough of Barking and Dagenham needs to collect and use certain types of information about people with whom it deals in order to operate and deliver services. This includes information on current, past and prospective, employees, tenants, residents, clients, customers, suppliers, partners and others with whom we communicate. In addition, we may occasionally be required by law to collect and use certain types of information of this kind to comply with the requirements of government departments and other agencies. This personal information must be dealt with properly, however it is collected, recorded and used - whether on paper, in a computer, or recorded on other material. There are safeguards to ensure this in is in line with the Data Protection Act 1998
- We regard the lawful and correct treatment of personal information by the London Borough of Barking and Dagenham as very important to successful operations, and to maintaining confidence between those with whom we deal and ourselves. We will ensure that our organisation treats personal information lawfully and correctly
2. Data Protection Principles
- To ensure that our organisation treats personal information lawfully and correctly the London Borough of Barking and Dagenham fully endorses and adheres to the Principles of data protection, as set out in the Data Protection Act 1998 and all employees and Members must adhere to them at all times
- Specifically, the Principles require that personal information:
- Shall be processed fairly and lawfully and, in particular, shall not be processed unless specific conditions are met
- Shall be obtained only for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes
- Shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed
- Shall be accurate and, where necessary, kept up to date
- Shall not be kept for any longer than is necessary for that purpose or those purposes
- Shall be processed in accordance with the rights of data subjects under the Act
- Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of or damage to, personal data
- Shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data
3. Our Policy
- The London Borough of Barking and Dagenham will, through appropriate management, and strict application of criteria and controls:
- Observe fully conditions about the fair collection and use of information
- Meet its legal obligations to specify the purposes for which information is used
- Collect and process appropriate information, and only to the extent that it is needed to fulfil operational needs or to comply with any legal requirements
- Ensure the quality of information used
- Apply strict checks to determine the length of time information is held in line with our Document Retention and Disposal Schedule
- Ensure that the rights of people about whom information is held can be fully exercised under the Act. These include: the right to be informed that processing is being undertaken; the right of access to one's personal information within the statutory 40 days; the right to prevent processing in certain circumstances; the right to correct, rectify, block or erase information which is wrong
- Take appropriate technical and organisational security measures to safeguard personal information
- Ensure that personal information is not transferred outside the European Economic Area without suitable safeguards
4. Notification to the Information Commissioner
- The Information Commissioner maintains a public register of data controllers. Barking and Dagenham Council is registered as such
- The Data Protection Act 1998 requires every data controller who is processing personal data, to notify and renew their notification, on an annual basis. Failure to do so is a criminal offence
5. Conclusion
- Compliance with the Act is the responsibility of everyone within the Council. Any questions or concerns about the interpretation or operation of this policy should be communicated to the Head of Legal Services. London Borough of Barking and Dagenham, Civic Centre, Rainham Road North, Dagenham, RM10 7BN
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