Emergencies

Advice for businesses

Battle Box Guidance Notes

One of the most useful actions that you can take to cope in an emergency is to have prepared an 'Emergency Pack' or 'Battle Box' in advance. Items that you may wish to include are:

Documents:

Business continuity management plan - your plan to recover your business or organisation
List of employees with contact details - include home and mobile numbers, and even email addresses. You may also wish to include next-of-kin contact details
Lists of customer and supplier details
Contact details for emergency glaziers and building contractors
Contact details for utility companies
Building site plan (this could help in a salvage effort)
Latest stock and equipment inventory
Insurance company details
Financial and banking information
Engineering plans and drawings
Product lists and specifications
Formulas and trade secrets
Local authority contact details
Headed stationery and company seals and documents

Equipment:

Computer back up tapes / disks
Spare keys
Torch and spare batteries
Hazard and cordon tape
Message pads and flip chart
Marker pens (for temporary signs)
General stationery (pens, paper, etc)
Mobile telephone with credit available, plus charger
Dust and toxic fume masks
Disposable camera (useful for recording evidence in an insurance claim)

Ensure you are able to repair or replace any equipment vital to your business at short notice. If you are able to, consider storing spare parts off-site.

Notes:

Make sure this pack is stored safely and securely off-site (in another location)
Ensure items in the pack are checked regularly, are kept up to date, and are working
This list is not exhaustive, and there may be other documents or equipment that should be included for your business or organisation